Privacy Statement BrightCape group
This is the Privacy Statement of Bright Cape Holding, its affiliated (subsidiary) companies and participations (hereinafter: Bright Cape). In order to provide you with the best possible service and carry out our work as efficiently and effectively as possible, Bright Cape processes your personal details when you come into contact with us.
Bright Cape considers the careful handling of your personal data of great importance. Your personal details will therefore be processed and secured carefully. You can be assured that your details are safe with Bright Cape and that we adhere to the applicable legislation.
Why does Bright Cape have a Privacy Statement?
In this Privacy Statement we have listed for you how we handle your personal data. In this Privacy Statement you can read which of your personal data we process, for what purposes, who is allowed to view your data, how we save your data, to whom we pass on your data and what influence you can exert on this.
What is personal data?
Personal data is any information that can be traced to a natural person, which is you. Personal data includes, for example, your name, address, date of birth, telephone number, and e-mail address. We obtain this type of information from you when you fill out a form, send a letter or e-mail or call us. In some cases you also provide us with personal details when visiting the Bright Cape website. For example, in the form of an IP address or a cookie.
The moment your personal data is shared with Bright Cape by yourself or a third party, we process it. Processing has a broad meaning and includes collecting, storing, consulting, using, and providing data to third parties. However, the term ‘processing’ also includes deletion or destruction.
What does this Privacy Statement apply to?
This Privacy Statement applies to all personal data that Bright Cape processes as part of its services to you, in a fully or partially automated manner.
From whom does Bright Cape process personal data?
We may process personal data of all persons with whom we have contact, or who visit this website. These include (potential) employees or customers of Bright Cape. We also process personal details of contact persons of our (potential) clients, business relations, suppliers or business partners.
Important: If you, as an organization or company, transfer personal data of your employees to us, you are obliged under the applicable legislation to inform your employees about this. You can give this Privacy Statement to your employees. They will then know exactly how Bright Cape handles their personal data.
Who is responsible for processing your personal data?
De verantwoordelijke voor het verwerken van uw persoonsgegevens is Bright Cape. Bright Cape includes the following entities: Bright Cape Holding B.V. (KvK 66356652), Bright Cape B.V. (KvK 61603244), Smart Industry Assistent B.V. (KvK 73381810), AWARD B.V. (KvK 73381675) and SARA B.V. (KvK 75363267), all located at Heggeranklaan 1, 5643 BP in Eindhoven. The responsible party is the one who formally and legally decides whether and which personal data will be processed, for what purpose and in what way.
What does Bright Cape use your personal data for?
Bright Cape is only allowed to process personal data from you if we have legal grounds to do so. Possible legal grounds for processing your personal data are:
- your consent. This can be withdrawn by you at any time.
- the processing of your data is necessary for the performance of a contract.
- the processing of your data is necessary for compliance with a legal obligation.
- the processing of your data is necessary to combat serious danger to your health.
- the processing of your data is necessary for the performance of a task carried out in the public interest or in the exercise of official authority, and
- the processing of your data is necessary for the interest of Bright Cape, whereby your interest does not prevail.
If you get in touch with Bright Cape, we will process your personal data in order to carry out our services as efficiently and effectively as possible, for example, for maintaining contact, keeping the financial and payroll records and for carrying out our services.
More specifically, we ask you to share your personal data with us for, among other things, the following purposes:
- to enter into and maintain an employee/employer relationship with you and to keep financial, personnel, time, absence and/or salary records for this purpose.
- to establish and maintain a relationship for the purpose of sustainable cooperation.
- to be able to conclude agreements and/or relations with you, and to carry them out and comply with them.
- for management purposes and the generation of management information and reports, the performance of analyses, (internal and external) controls, audits and auditing, and the promotion and maintenance of our quality and business security.
- in order to comply with applicable laws and regulations and/or to apply for subsidies and premium discounts, e.g., identification or payment of taxes and social security contributions.
- to improve our products and services (including through our website and private web-portal) or to solve (technical) problems with the use of the website or our services.
We process your personal data only for the purposes listed. If we use your data for other (closely related) purposes, we will, in accordance with the law, inform you in more detail, ask for your consent and take the required measures.
What personal data do we process?
For keeping in contact:
- First and last name, address, city, email address and phone number.
When applying for a job and sending in your resume:
- birth details, age, gender.
- curriculum vitae (CV), information on education and work experience.
- data about training and education and/or tests that you have attended or completed, by yourself or through us.
- details on availability and leave.
- other data that is or may be relevant in the context of assessing your suitability, e.g. references and certificates – on a voluntary basis.
When you start working/are working/have worked for us:
- BSN, ID proof, gender, marital status, bank account number, nationality and work permit (if applicable).
- other data related to personnel, salary, absence and pension administration.
How does Bright Cape handle your personal data?
Careful, safe and confidential. That is how we deal with your personal data. To this end, Bright Cape has drawn up a policy document.
Supervision of the processing of personal data
The rules on protecting your personal data are laid down in the General Data Protection Regulation. The Authority for the Protection of Personal Data (AP) supervises compliance with this law. If you believe that the provisions of this Privacy Statement are not or are insufficiently complied with by us, you have the right to submit a complaint to the AP. The contact details of the AP are:
2594 AV The Hague
To protect your privacy and the confidentiality of your data, Bright Cape takes appropriate technical and organizational security measures. We take security measures to prevent misuse of and unauthorized access to personal data, such as applying access control, firewalls and secure servers and encryption of certain types of data, such as financial information and other sensitive data. In addition to securing the systems, we also want to ensure that within Bright Cape not everyone has access to all your data. Our systems are set up in such a way that employees can only see the information for which they are authorised.
Reporting of incidents
If unexpectedly it turns out that something has not gone right with the protection of your personal data after all, or we suspect that this is the case, we will report this to the AP. If the breach of your personal data has potentially adverse or detrimental consequences for you, we will let you know as soon as possible.
We assume that your information is always confidential in nature. Every employee of Bright Cape and its participations is therefore required to maintain confidentiality. This also applies to third parties hired or otherwise appointed by Bright Cape to perform tasks. Persons charged with carrying out technical work on our systems are also obliged to maintain confidentiality. In short, everyone who has access to your details is bound to secrecy.
How long do we keep your data?
Bright Cape does not keep your data longer than is necessary for the purposes for which your data is processed and than is legally permitted. How long certain information is kept depends on the nature of the information and the purposes for which it is processed. The retention period may therefore differ per purpose.
Disclosure to third parties
We explicitly do not provide your personal data to third parties, unless this is necessary for the execution of the agreement, if required by law or if you have given us your permission to do so. Bright Cape may also be obliged to provide personal details on the basis of legislation or regulations, on the basis of a ruling by a competent court, or in the case of fraud or abuse. If this is the case, Bright Cape will provide its cooperation.
Disclosing data to countries outside the European Economic Area (EEA))
Bright Cape will not pass on your information to a company or office in a country outside the European Economic Area (EEA).
Personal contact with Bright Cape
A lot of the contact between you and Bright Cape takes place by telephone, through WhatsApp, email or social media. Bright Cape may process the personal details you provide us with during this process.
For instance, to answer your questions or maintain contact with you.
Visiting the website of Bright Cape
If you visit one of our websites (like www.brightcape.nl, https://careers.brightcape.nl/, https://smartindustryassistant.com/ or www.sara-robotics.com), cookies will be placed on your computer. Below you can read what we use this data for.
What we do with cookies?
We use analytical and functional cookies on this website. A cookie is a simple small text file that is submitted with pages of this website and stored by your browser on the hard drive of your computer, tablet, phone, etc. (device), is stored by your browser. Functional cookies are used to keep track of the language setting and to register the time that someone is on the website. Analytical cookies are used through the Ireland-based company Google, as part of the “Analytics” service. We use this service to track and obtain reports about how visitors use the website. Google may provide this information to third parties if Google is legally required to do so, or to the extent that third parties process the information on Google’s behalf. We have no influence on this. The information that Google collects is anonymized as much as possible. Your IP address is expressly not provided. The information is transmitted to and stored by Google on servers in the European Union.
We will notify you if we process personal data about you
Before processing your data, Bright Cape provides you with information regarding our identity, the purposes for which and the ways in which we process your data, the rules that apply to it, the rights you have and how you can influence them. This provision of information may be omitted if you are already aware of the processing of your data or if a communication to you is impossible or would require a disproportionate effort on our part.
What are your rights?
When Bright Cape processes personal data about you, you have certain rights according to the applicable regulations. Your rights will be outlined below.
Insight into your data
Are you a known customer of Bright Cape and would you like to see which of your personal data is known to us? If so, you can exercise your ‘right to insight’. Please indicate which personal details you would like to receive.
Right to rectification
You have the right to rectify data if your data is incorrect or incomplete. You also have the right to rectify the data if the data is not relevant for the purpose for which we are processing it, or if your data has been processed by us in violation of a legal requirement. We will inform the third party or parties who have received your data from us of any rectification, unless this is impossible or requires a disproportionate effort on our part.
Right to be forgotten
In addition, you have the right to have certain data deleted. For example, if your data is no longer necessary for the purposes for which we received it, you object to the processing or if your data has been unlawfully processed by us. However, we cannot always remove all requested data, because we are (or may be) obliged to retain certain data about you. For example, your citizen’s service number (BSN) or a copy of your ID if you work or have worked for us.
Right to limitation of processing
You also have the right to restrict the processing of your data. The right to restriction means that we are not allowed to process your personal data (temporarily) or to modify it. This is the case if you dispute the accuracy of the data, if you believe that the personal data is no longer needed for the purposes or if you believe that the processing of your personal data by Bright Cape is unlawful.
Right of objection
You may object to the processing of your personal data by Bright Cape if your personal data are used for purposes other than those necessary for the performance of an agreement or necessary for compliance with a legal obligation.
Right to dataportability
If you have provided us with your personal data yourself, you have the right to data portability in certain cases. This means that we will provide your data to you in a structured, commonly used and machine-readable manner, when you request it from us.
How can you excercise your rights?
If you wish to exercise your rights, you may contact us at any time using the contact information below or by sending a letter to us, stating your name, address and telephone number. We will respond to your request within one month.
We will ask you to identify yourself by means of a valid identification document. This allows us to verify that we are providing the personal data to the correct person.
Excessive requests regarding the provision of information may be rejected by us. Excessive requests are those where, for example, you contact us with requests for information in excess of the average and necessary.
About this privacy statement
Bright Cape can edit this Privacy Statement. The most recent version can always be found on www.brightcape.nl.
Do you have questions or remarks on this Privacy Statement? Do not hesitate to contact us at:
5643 BP Eindhoven
Most recent edit: 03-01-2022